Taxpayers should maintain proper documentation to substantiate the information reported on their tax return. This documentation serves as evidence to support the accuracy and legitimacy of the reported income, deductions, credits, and other relevant information. By keeping thorough records, taxpayers can ensure compliance with tax laws and regulations, minimize the risk of audits, and facilitate the resolution of any discrepancies or inquiries from tax authorities. The following are key documents that taxpayers should retain:
1. Income Documents:
Taxpayers should keep records of all sources of income, including but not limited to:
- W-2 forms: These forms report wages, salaries, and tips received from employers.
- 1099 forms: These forms report various types of income, such as self-employment income, dividends, interest, and rental income.
- K-1 forms: These forms are provided by partnerships, S corporations, estates, and trusts to report the taxpayer's share of income, deductions, and credits.
- Bank statements: These statements can help verify interest income, dividend income, and other financial transactions.
2. Expense Documents:
To claim deductions and credits accurately, taxpayers should maintain supporting documents for eligible expenses. These may include:
- Receipts and invoices: These documents substantiate business expenses, medical expenses, charitable contributions, and other deductible expenses.
- Mortgage statements: These statements provide information on mortgage interest paid during the year.
- Property tax records: These records verify the amount of property taxes paid.
- Medical records: These records support medical expenses claimed as deductions.
- Donation receipts: Receipts from charitable organizations are necessary to claim deductions for charitable contributions.
- Education-related documents: Documents such as Form 1098-T (Tuition Statement) and receipts for education-related expenses can be used to claim education-related credits or deductions.
3. Investment and Retirement Account Statements:
Taxpayers should retain statements from investment accounts (e.g., brokerage accounts) and retirement accounts (e.g., 401(k), IRA) to accurately report capital gains, losses, and retirement contributions. These statements provide information on the purchase price, sale price, and holding period of investments.
4. Business and Self-Employment Records:
For individuals engaged in business or self-employment activities, it is crucial to maintain comprehensive records, including:
- Business income and expense records: These records should include sales receipts, invoices, bank statements, and financial statements.
- Vehicle mileage logs: If a vehicle is used for business purposes, a mileage log should be kept to support the deduction of vehicle expenses.
- Home office records: If a taxpayer claims a home office deduction, records such as utility bills and mortgage statements should be maintained.
5.
Health Insurance Coverage:
Taxpayers should retain documentation related to health insurance coverage, such as Form 1095-A (Health Insurance Marketplace Statement) or Form 1095-B/C (Health Coverage Statements). These forms provide information necessary to comply with the
Affordable Care Act requirements.
6. Prior Year Tax Returns and Notices:
Keeping copies of previously filed tax returns and any notices received from tax authorities is essential for reference and comparison purposes. These documents can help identify any recurring patterns or potential errors.
It is important to note that the specific documentation requirements may vary depending on the taxpayer's individual circumstances and the applicable tax laws. Taxpayers should consult with a qualified tax professional or refer to the IRS guidelines for comprehensive and up-to-date information regarding recordkeeping requirements.